When planning an online event, organizers must be aware of the technical requirements. This can be accomplished by testing any new tools ahead of time with an entire group. This is a common practice for many board members and helps to avoid any audio-visual problems that might arise during the meeting. It is also not unusual for certain members to have a designated person to help with any issues.
Organisers must ensure the meeting can be accessed by all participants, regardless of location or device. Distributing additional materials, such as an editable agenda for the meeting and a board management software before the meeting begins can assist in achieving this. It is important to allow attendees from remote locations to join the meeting by allowing them to talk or leave voice notes. It is also important to observe the proper manners of a board meeting and not interrupt other members while they speak.
It is crucial that the discussion stays focused and the discussion remains focused on its goals. One way to ensure this is by limiting the duration of each discussion item. Another way is by identifying the purpose of each discussion item – whether it is to reach a conclusion, generate ideas or share an update. The final method to manage the discussion is by creating an agenda Discover More prior to the meeting and indicating the expected length of each item.
It is important to record the discussion’s outcomes and include the names of all participants. Before distribution, the minutes should be proofread and re-read.